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Job Details: Project Administrative Assistant

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Reference	CAN173
Recruiter	Thales
Industry Sector	Rail Project Coordinator, Administrator jobs, Rail Project management jobs
Salary	Negotiable
Locations	Rail jobs in Canada, Toronto - Ontario
Contract Type	Permanent
Date Posted	04 March 2010

Job Description
Description Thales is a leading international electronics and systems group, serving the defence, aerospace, and security markets worldwide. We employ 70,000 people in 50 countries, and generate annual revenues of more than EUR13bn. Leveraging a global network of more than 20,000 high-level researchers, Thales offers an unmatched capability to develop and deploy critical information systems. Located in Toronto, Ontario, Thales Rail Signalling Solutions designs, supplies and installs signalling systems to control railway traffic with maximum safety. We are a world leader and pioneer in critical railway applications and we are shaping the signalling industry with our advanced solutions. We are part of the Security Solutions & Services division (D3S), which is a new division of Thales resulting from the recent acquisition between Thales and Alcatel. This new division positions Thales as the world leader in mission-critical solutions & services for the safety and security markets. Thales is known for its People1st philosophy and provides a competitive salary and benefits package. Join a dynamic and fast paced organization which is growing as a result of exciting new domestic and international projects. To support our development, we are looking for a: PROJECT ADMINISTRATIVE ASSISTANT Reports to: Project Manager Based in Toronto To provide project administration and support to the Project Managers & project team for assigned projects. Your main responsibilities are: - Maintains project filing system by ensuring that all office files are kept up to date and in order. Photocopies & distributes all project related documentation and correspondence. - Provides backup for other Project Administrative Assistants. - Accurately and neatly produces company correspondence by word processing of all external letters to customers and records on ongoing customer correspondence Dbase where required. Maintain the correspondence logs, covering both letters and e-mails with the customers. - Faxes and couriers or mails letters to customers. - Provides courteous customer interface by answering phones and greets customers and other visitors. - Prepare and update CDRL/Milestones charts & other graphs and metrics for monthly presentation report. Coordinate with Project Manager the preparation and timely completion of weekly and monthly reports to Department Heads and customers. - Maintains databases for tracking of documents, material and other project deliverables. - Works closely with and assists Project Management Team - Project Manager, Project Engineer, Project Planner, Project Systems Engineer. - Track orders for project related purchase requisition items and RMA if and when required. - Arrange meetings (schedule, notification and catering). - Makes travel arrangements for all staff traveling to project sites, including pre-travel preparation. Ideally you have: - Grade 12 education plus 2 to 3 years administrative experience or equivalent - Computer skills Word, PowerPoint, Excel, Lotus Notes - Good oral, written communication skills and excellent organizational skills. - Incumbent must have ability to handle peak loads and prioritize work load, Self starter. - Ability to work independently We offer: - An attractive compensation package and benefits. - The opportunity to work on a variety of programs, - A career development plan tailored to your needs offering real possibilities of evolution, - The opportunity to join an ambitious and dynamic Group which invests in R&D and is recognized for the technical excellence of its products.

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Job Details: Project Administrative Assistant

This Job Has Expired

Job Description