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Job Details: Project Administrator

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Reference	14734
Recruiter	Parsons Brinckerhoff
Industry Sector	Contracts, Procurement, Commercial jobs, Other, Rail Project Coordinator, Administrator jobs, Rail Project management jobs
Salary	Negotiable
Locations	Johannesburg, Gauteng, Rest of the World
Contract Type	Permanent
Date Posted	02 February 2012

Job Description
Job Description Responsible Manager Type of Business Consulting Engineers – Commercial & Legal Position Title: Project Administrator Job Location Head Office Parsons Brinckerhoff Africa (Pty) Ltd Hobart Square Office Park, 23 Hobart Road Bryanston Position Summary or Objective of Position Our well-established and highly respected company in South Africa, with projects across Africa, handles the largest power projects in Africa. The company is providing high profile Advisory and Project Management Services in the power sector to governments, utilities and developers and has a strong track record in engineering projects with the support of the international resources of the PB group of companies. The position is for an experienced and dynamic professional responsible for project administration and support for the Commercial and Contracts Manager for the Medupi Power Station Project and administrative & secretarial support to Legal Counsel. Provide financial, commercial and administrative support to the members of the Medupi Commercial Team including Contract Administration, Cost Control, Billings & Collections and support to the project team. Reporting Relationship Report directly to the Commercial and Contracts Manager Major Job Activities (Key Performance Areas) Responsible to provide the Commercial and Contracts Manager with effective support function as set out below. Project Management * Assist and prepare Task Orders, ARF’s and Purchase Orders * Become familiar with project(s) documents and requirements * Interface with international, regional and local offices * Distribution of project documents to relevant parties * Coordinate and/or participate in associated meetings with colleagues and clients * Obtain sign-off on project documentation * Procurement – ensure all policies and procedures are met e.g. New suppliers, prepare and track purchase orders, obtain sign off on PO’s and invoices, check invoices against time sheets, etc. and track payment * Record keeping, project library and project archiving Contract Administration * Assist with reviewing contracts * Assist in preparation of Sub-Consultancy agreements, Service Provider agreements, Lease agreements, MOU’s, etc. * Ensure compliance with clients’ commercial and audit requirements * Obtain sign-off and record keeping * Ensure proper documentation and audit trail General * Coordinate and organise meetings, workshops and conferences * Prepare workshop material and presentations * Office management * Logistics support (office allocation, telecommunication, IT, security, postage, drivers/deliveries/courier, stationery, office furniture and equipment) Remuneration Package Contacts with other staff & customers Interfacing with all business units within PBSA and elsewhere, MANCO members, external clients and suppliers providing related and supporting services. Job Requirements Education / Qualifications : Matric coupled with appropriate project and contracts experience Project management qualification and/or experience Financial qualification and/or experience HR qualification and/or experience Specialist Knowledge Accounting, budgeting, project financial planning and control, project reporting. Financial systems and financial control. Contracts management. Basic understanding of HR administrative management. Proficient in Microsoft Projects, Excel, Outlook, Word and Oracle Personal Attributes Strong attention to detail Ability to take initiative and manage own work flow Ability to work under pressure Key Competence Required Strong administrative flair and capability Good team player and communicator (including informal staff communications, written reports, client correspondence and presentations) Self starter, ability to work unsupervised Ability to manage time, quality and effort, with commitment to promises on key deliverables Rank the 3 most important requirements for this position 1st Good administrator and implementer 2nd Good team player and supporter 3rd Good balance between task & people orientation

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Job Details: Project Administrator

This Job Has Expired

Job Description